System updates and improvements
Improving your Lifelong Learning Platform
We are continuously monitoring the Lifelong Learning platform to ensure that all of our users receive the best experience possible.
We will be fixing bugs and identifying where improvements can be made, ensuring that our Regional Leads are aware of any updates.
We welcome your feedback as this contributes to improved functionality and a better user experience – please send your comments to: lifelong@rcoa.ac.uk
Release updates
Our release updates offer brief, high-level descriptions of technical issues that have been resolved, as well as enhancements and new features. Details of the most recent updates will be shown below.
|
Date |
Release |
Area of LLP impacted |
Description of work |
| 15 April 2024 |
Logbook Improvements Phase 1 |
Logbook | Logbook - Deployed a number of changes to Anaesthetic Cases. More detail can be found here: https://rcoa.ac.uk/media/41571 |
| 25 March 2024 | 57.1 | ANAES/ACCS | HALO - Resolved an issue that was preventing HALO forms from being sent for approval and generated a notification saying "all capabilities need to be completed". |
| 25 March 2024 | 57.1 | ANAES/ACCS | SLE - IAC/IAOC Code field re-added to the following SLEs: A-CEX, DOPS, ALMAT and CBD. |
| 14 March 2024 | 57.0 | ANAES | HALO - Improved functionality, so that all HALOs now list the Units of Training clusters in alphabetical order |
| 14 March 2024 | 57.0 | ANAES | HALO - Resolved an issue that was allowing HALOs to include (count) SLEs that had not been approved/completed |
| 14 March 2024 | 57.0 | ANAES | HALO - Improved functionality, so that "HALO in Progress" automatically becomes the default status as soon as any approved/completed SLE (only) is linked to that domain |
| 14 March 2024 | 57.0 | ANAES | Resolved an issue that was preventing Educational Supervisors from viewing all the previous pages of their Trainee's "Recent Activity" panel |
| 14 March 2024 | 57.0 | ANAES | CPD - Resolved an issue that had removed the line spacing for Reflections. |
| 14 March 2024 | 57.0 | ANAES |
Stage 3 Certificate - You can now add the details of up to 4 "Special Interest Area" placements, including any supporting documents |
| 14 March 2024 | 57.0 | Whole System | Implementation of a Security Patch. No change to the user experience |
| 30 January 2024 | 56.2 | ANAES | EPA - Resolved an issue that was preventing all EPAs from being sent to the chosen Assessor (related to the issue below) |
| 30 January 2024 | 56.2 | ANAES | EPA - Resolved an issue that was displaying a greyed out list of legacy Key Capabilities on all EPAs |
| 26 January 2024 | Internal Change | ANAES & ACCS | Logbook - We have recently added an additional operation; "Craniotomy - tumour" under the Neurosurgery specialty. However, to make this available you may have to clear your browser's cache (we are trying to resolve this shortcoming) |
| 25 January 2024 | 56.1 | ANAES, ACCS & FICM | Resolved an issue that was allowing previously archived (inactive) LLP accounts to reactivate without system admin intervention |
| 23 January 2024 | 56.0 | ANAES, ACCS & FICM | CPD - Attempted to resolve an issue that had removed the line spacing for Reflections. This has subsequently proved to be less than 100% effective and is again under investigation |
| 23 January 2024 | 56.0 | Single user | Resolved an issue that was preventing a single user from accessing their LLP account (giving an Error 500 message) |
| 23 January 2024 | 56.0 | ANAES & ACCS | HALO - Improved functionality, so that HALOs can now only be sent for approval when all the domain's Units of Training clusters have at least one piece of evidence assigned to them |
| 06 December 2023 | 55.1 | ANAES, ACCS & FICM | ARCPs & Document Store access - Resolved a recent issue that was preventing some Supervisors, and those with more senior roles on the LLP, from accessing a trainee's Document Store |
| 28 November 2023 | 55.0 | ANAES, ACCS & FICM | ESSR - The initial stage of this form can now be edited by the College's internal LLP Support Team, who will shortly be adding guidance on how to successfully create the form and avoid common pitfalls |
| 28 November 2023 | 55.0 | ANAES, ACCS & FICM | MSF - Amended the "MSF Process" guidance to now state: "at least twelve respondents" are required to complete the form..." |
| 28 November 2023 | 55.0 | ANAES, ACCS & FICM | Added "CT4" role, which can now be selected when editing/creating a placement. This role will also be pulled into the corresponding field of an ARCP outcome form |
| 28 November 2023 | 55.0 | ANAES, ACCS & FICM | Resolved an issue that was affecting a very small number of Supervisors, who were presented with their own documents and details when trying to review those of their trainees |
| 28 November 2023 | 55.0 | ANAES & ACCS | HALO - Improved how key competency clusters appear in this form. Clusters that do not have any evidence linked are now also listed, but in a lighter grey font, thereby making it easier to identify where more evidence is required |
| 22 November 2023 | Internal Change | ANAES | ANEAS 2021 SLEs - Updated the assessor's Supervision Level guidance note on A-CEX, DOPS, ALMAT and CBD to: "Based on this encounter, what level of supervision would the doctor require if they were to perform the same procedure or case again, right here, right now?" |
| 21 November 2023 | Internal Change | ANAES | Stage 1, 2 & 3 Certificates - Amended the wording above the Date entry field to: "Successful completion of Stage 1/2/3 training on" |
| 21 November 2023 | 54.0 | Whole System | Implementation of a major system upgrade (Laravel version 10 ) to improve stability, security and functionality |
| 12 October 2023 | 53.1 | Whole system | Resolved an IP address issue that was preventing the API from exchanging LLP data and membership records with the College's CRM system |
| 04 October 2023 | 53.0 | ACCS | Stage 1 Certificate - Resolved the issue that was allowing ACCS Learners to submit this certificate and gain approval from a single Assessor, as opposed to the required two Assessors |
| 04 October 2023 | 53.0 | ANAES, ACCS & FICM | ALMAT - Resolved the issue that was requesting Learners complete the third text entry section in this form, which is intended for completion after the form has been submitted to the chosen Assessor |
| 04 October 2023 | 53.0 | Whole system | Resolved a potential "Cross Site Scripting Security Vulnerability" by removing the text formatting options in all form text entry fields. We recommend you now draft, and then copy & paste, your text using a standard text editor (e.g. Word). The LLP will maintain most of the formatting you had applied |
| 23 August 2023 | 52.3 | ANAES, ACCS & FICM | MSF - Resolved the issue that was generating an Error 500 message when trying to send MSF participant reminder emails |
| 07 August 2023 | 52.2 | Whole system | Updated the platform's "Error 500" notification to a generic but more helpful message |
| 07 August 2023 | 52.2 | Specific users | Resolved the issue where some Assessors were unable to login to their LLP account or access their assessor's tab |
| 06 August 2023 | 52.1 | Whole System | Hot Fix |
| 18 July 2023 | 52.0 | ANAES & ACCS | Resolved API issue where the LLP was not pushing Achieved Milestones/Certificates and ARCP Outcomes though to our CRM system |
| 18 July 2023 | 52.0 | Specific users | Resolved a further issue that was preventing a handful of users from generating a portfolio download Zip file |
| 18 July 2023 | 52.0 | ANAES & ACCS | Stage 1, 2 & 3 Certificates - Users are now able to select a date both in the past and the future |
| 18 July 2023 | 52.0 | ACCS | Resolved the issue where supervisors were unable to view an ACCS trainee's FEGS form via their Development section or an ESSR |
| 11 July 2023 | N/A | Single admin account |
Resolved the issue where a single admin account was getting Error 500 when trying to access an ARCP panel record |
| 11 July 2023 | 51.0 | Whole system |
Added Indexes to database tables - In conjunction with optimised queries this has improved the overall speed and stability of data retrieval |
| 11 July 2023 | 51.0 | All users |
Optimised Logbook generation - Resolved a long standing issue that prevented some users from generating a single line logbook summary and detailed download file. Please note that some users, with very large logbooks, may still be unable to generate the more detailed summary report page (under investigation) |
| 11 July 2023 | 51.0 | All users |
Refactored and optimised portfolio generation - Resolved a long standing issue that prevented some users from generating a download and Zip file of their portfolio (some limitations on the content generated remain and will be resolved in a later release) |
For consultants and SAS doctors, a full User Guide on the CPD functionality is available below:
Click here for the User Guide on how to use CPD functionality in the LLP